PROOM is the industry solution for exchanging documents in technical companies. It provides an easy and secure way to exchange documents with partners, customers, and suppliers. PROOM replaces conventional email and FTP solutions with modern, cloud-based project rooms.

Always up to date

Connect with PROOM once and synchronize everything automatically. Always work with the latest version, updated in real time.

Secure data exchange

Make audits a breeze by ensuring compliance in the exchange of sensitive documents.

Transparency and control

Gain end-to-end visibility into your communications with user administration capabilities and traceability.

Error-free communication

Project communication with partners, customers, and suppliers that doesn’t leave room for interpretation.

“Didn’t I send you that?” is something you will never hear again
PROOM will modernize the way you exchange documents with customers, partners, and suppliers on a daily basis.

Secure and transparent exchange of technical documents and files in the collaboration with customers, partners, and suppliers.

In technical companies, files are often shared and collaborated on across company lines. In doing so, it is essential that the right files are made available at the right time and that they can be exchanged with ease regardless of their size or the amount of documents. Conventional methods like email and FTP fail to live up to these requirements.

PROOM is the solution!

  • Everybody is up to date: Once they have been connected to PROOM, documents will be automatically synchronized, giving every project member instant access to the same documents in their most current versions.
  • No more guesswork: The project room provides full control over who is authorized to do what and when and keeps a log of all activities.
  • Everyone is in the loop: PROOM integrates with your existing environment and processes.
  • Everybody follows the same rules: Access controls are in place and all document-related activities are logged to ensure compliance standards are met.

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Backing up data and ensuring document versions are always up to date

Your development projects often involve large drawings, CAD models, or other technical documents that are frequently modified and whose different versions need to be continuously exchanged among the various teams involved. But with everyone working on their own systems, a gap between the different processes and information systems is inevitable. Companies that rely on email as their primary method of communication often find themselves struggling with different file versions and local copies.

PROOM is the solution!

  • Benefit from a secure way to exchange development and design data and technical project documents of any size.
  • Use virtual project rooms to seamlessly integrate your processes with those of your partners.
  • Connect with PROOM once and synchronize everything automatically. Always the latest version, updated in real time.

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Making the latest documents available throughout your procurement process

Technical purchasing departments are in charge of procuring external services. They serve as the liaison between internal developers and manufacturing teams on the one hand, and different suppliers and bidders on the other hand. In order for your projects to succeed, it is paramount that everybody is always talking about “the same thing” and basing their work on the right information.

PROOM is the solution!

  • Everyone involved works with the most current documents.
  • Procurement documents need to be uploaded only once and then maintained from a single point of control.
  • RFP bidders cannot see one another.
  • You as the purchaser can monitor the status of your documents at any time. You know exactly who accessed what files und who uploaded files and when.

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Exchanging technical project documents the easy way.

The successful completion of your projects hinges on your ability to ensure effective communication between everyone involved. Conventional methods of communication like email or FTP are not up to this task. Moving your document exchange to the cloud with PROOM provides you with an efficient way to secure and control your communication.

How much time do you spend clarifying or resolving misunderstandings?

PROOM is the solution!

  • The easy way to exchange sensitive documents with your customers, partners, and suppliers.
  • Mobile access to the data you need when you need it, whether in the field, in the office or on the road.
  • Reliable data security.

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Exchanging documents while working on site.

You have to handle repairs as quickly as possible and commission equipment on schedule in order for your customers to be satisfied. Delays are costly for both sides and could even violate service level agreements. Being able to exchange documents while on the go allows you to work across system boundaries and to get the job done faster.

PROOM is the solution!

  • Headquarters provide you as a field technician with instant access to the latest technical drawings and sketches. No matter where you are.
  • You can send the pictures, reports, and records that document the services provided to headquarters while still on location.

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Satisfied Customers Are the Highest Form of Praise
and the reward for years of commitment and service.

“With PROOM, we have found a straightforward, secure, and efficient solution for exchanging data with our suppliers and subsidiaries.”

Maschinenfabrik Reinhausen_Christian Böger

“We had hoped for more transparency and an easy-to-use exchange solution, which is exactly what we got with PROOM. The IT department saves valuable time by not having to manage the FTP servers anymore. Our users were on board right away and rely on PROOM for their data exchange.”

UTS_Jochen Matzke

Our Customers Say It Best 
PLM is going global with PROOM


PROOM at Maschinenfabrik Reinhausen GmbH

  • Complete control over and visibility into project communications – with partners both inside and outside the company.
  • Used in Germany, the United States, China, and India
  • Departments: design and development, purchasing; in the works: patent department, test center

UTS Biogastechnik GmbH likes to proom

  • Secure and transparent exchange of sensitive files with employees, customers, partners and suppliers.
  • Used in Europe, North America, and Asia
  • Departments: design and development, purchasing, sales, project planning, IT, management

PROOM at Dürr Dental AG

  • Virtual project rooms as a single point of contact for all project-related communication with customers, partners, suppliers, and external design offices.
  • Used in Germany and the United States
  • Departments: design and development, purchasing, marketing, sales, IT, customer service

4 ways of using PROOM

Your easy-to-implement data exchange tool
PROOM is based in the cloud. Use PROOM as a public cloud solution and get access to your PROOM installation within minutes. The installation of the alternative private cloud option can be completed in no time too.

PROOM provides a secure alternative to email or FTP, resulting in an instant ROI and saving your employees a lot of work and time right from the start.

  • Easy to implement
  • Immediate benefits
  • Full multi-tenancy and on demand
  • Available both as a public and a private cloud

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Collaborative PLM: integrating external suppliers, partners, and customers with your PLM process

In today’s networked world, companies need to engage their partners, suppliers, and customers to ensure seamless PLM processes from beginning to end. What better way to do so than the cloud. It also makes the perfect complement to PRO.FILE.

You can choose to implement the cloud-based solution as a private or public cloud. Replace email and FTP with a process that puts you in control and provides full visibility.

PROOM and PRO.FILE – the advantages

  • Secure document exchange with third-parties with complete audit trails and without having to grant partners access to internal systems.
  • Reduced processing times in project by reducing the time it takes to coordinate activities.
  • Full exchange process control for a reduced potential for error resulting in lower costs.

Your fast and easy way to access project room through Windows Explorer

With PROOM Sync, you can access and edit technical documents in PROOM directly in Windows Explorer. You get to decide which project rooms are to be automatically synchronized between your local workstation and PROOM.

  • Real-time access to the latest version.
  • Convenient editing of files from within the respective application, even when offline.
  • Folder structures are automatically mapped to the project rooms.

Feature overview and installation guide

PROOM Sync 2.2 for Windows 7, 8.1 32-bit / 64-bit is available as a free download!

Download 32 bit
Download 64 bit


Stay up to date while on the go.

Everyone involved in a project needs to be kept up to date on its progress. PROOM Mobile App provides a secure way for you to control the exchange of technical documents even while on the go.

It gives everyone secure on-the-go access to project information, whether it is project members needing technical documents and project plans, sales representatives looking for the latest offers, or maintenance technicians in need of service documents.

  • Easy and secure exchange of documents
  • Central data storage instead of multiple local versions
  • Tamper-proof virtual project rooms with clearly established rules for maximum data security

PROOM App for iOS
PROOM App for Android 

Produkte_PROOM_PROOM App

Ihre sensiblen Dokumente sind bei uns in sicheren Händen. Wir ergreifen alle Vorkehrungen, um den Schutz Ihrer Dokumente und Informationen zu gewährleisten:

PROOM’s communication is based on HTTPS, a protocol that prevents interception of information exchanged online.

Authentication & password encryption
Users must authenticate themselves before accessing PROOM. They can choose their own password, which is then encrypted and invisible to the PROOM administrator.

User permissions
Custom permissions on a project room and folder level provide access control and maximum data security. Sensitive files that are to be made available to certain users only, can be hidden for other users.

Activity logs
Built-in and ready-to-print activity logs allow users to get an instant overview of who did what with which files and when.

The project rooms and the files they contain are never automatically deleted. When uploading a file, users can specify a validity period. Outside this interval, the file is only visible to the user who uploaded it to the project room and to the project room manager.

High availability
If PROOM is hosted by PROCAD, all files exchanged will be mirrored. In the event of a technical failure, users can continue to access their files without limitations.

We Have Put Together Some Packages for You
Which one would you like to open?

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Let us tell you a little more about PROOM.


PROOM survey results 
We surveyed 150 small and midsized companies and asked them about their networked collaboration practices.

Find out more

Join us for our webinars where we will explore the applications and benefits in a fun way.

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PROOM Mobile App
Control and secure the exchange of sensitive technical documents on smartphones and tablets.

Read more about the app

Do you have any questions? Click here for answers to the most frequently asked questions about PROOM.


Combine PROOM With Our Other Solutions
Integrate PDM, PLM, and DMS into a powerful one-stop solution.



  • manages and integrates your product data and documents.
  • serves as Product Data Backbone, giving you central and secure storage.
  • supports all major ERP and CAD systems.

More on PRO.FILE


  • delivers measurable improvements in the efficiency of your PLM processes.
  • allows you to accelerate, secure, and automate your processes.
  • keeps you up to date on the status of your projects with built-in dashboards.

More on PRO.CEED