Making an impact together by exchanging files in virtual teams

Online collaboration platforms provide companies with a secure way to exchange their technical files and documents for their development projects.

Technical companies have very specific demands when it comes to collaborative working, confidentiality, traceability, and integration with existing systems. In today’s networked world, companies need to engage their partners, suppliers, and customers to ensure seamless processes from beginning to end. A professional file exchange platform with virtual project rooms is best suited to streamline processes across company lines.

Due to the complexity of the products, their development requires an increasing amount of specialization. Technical companies rely ever more heavily on having external partners develop specific components in part or whole. This approach of dividing the work requires that the partners be supplied with the documents, specifically the specifications, CAD models or inspection and testing documents, they need.

Exchanging sensitive technical files, however, is a delicate matter as these files hold a company’s trade secrets. Historically, companies have opted for two ways to exchange technical files with their partners. They either give development partners direct access to their PLM systems – which is generally avoided due to security concerns – or use traditional means such as email or FTP. Given the complexity of projects with multiple contributors, however, this will quickly result in a clutter of emails, different file versions, and local copies. This form of communication is neither transparent, traceable, nor secure.

Tailored towards project collaboration

Today’s advanced platforms for online collaboration are designed to ensure the fast and secure exchange of information with external development partners, making it seem like they share the same office. Virtual project rooms provide the basis for transparent and traceable collaboration. They provide a place for virtual teams to “meet” and upload documents in real time and to have them subject to a strict versioning regime. It is also important to give these teams app-based access from anywhere while on the go. These types of functions pave the way for concurrent engineering, that is, the ability to have multiple interdisciplinary team collaborate on joint projects at the same time.

The exchange platform PROOM is integrated with the PLM system, automating the exchange of entire assemblies and providing a complete documentation trail. By ensuring controlled access, change conflicts are avoided and the time spent coordinating activities is reduced. This puts the focus on development efforts rather than administrative hassles and troubleshooting.

Teamwork is only as good as its workflows. Try PROOM now for free.

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