Streamlining the Order Process Through Centralized Document Control

The order processes for engineering products is very complex: It requires intense collaboration between the design and the purchasing departments inside the company and diverse channels of communication with suppliers outside the company. Managing the communication can be a daunting task because those involved are talking to one another independently. This means that everyone has different information they consider to be the most current. It is the responsibility of the purchaser to bring together all communications and the related documentation. This is further aggravated by the fact that most orders consist of a vast number of items and take a long time to complete. And they are accompanied by a large number of documents that need to be constantly updated throughout the entire process. If orders and document handling do not go hand in hand, it becomes difficult to accurately match specification versions to orders.

Platforms for the exchange of technical documents help purchasing departments better organize their procurement processes, make them more secure, and eliminate errors.