DMStec– Document Management for manufacturing and engineering companies


Manufacturing and engineering companies need more than a conventional document management system (DMS/ECM software).
DMStec combines enterprise wide document management and state of the art product management


On the path to Digitalization with DMStec


DMStec is an enterprise wide document management (DMS) system that lets you combine your document management with your project and product management

Key departments such as engineering, product management, sales, quality control and customer support all benefit from DMStec

DMStec builds a network of relationships that includes product related data and documents and provides each department with the ability to access and edit it based on their own requirements. That’s how you make digitalization happen

DMStec is a specialized discipline of conventional document management (DMS system) and was designed and built specifically for manufacturing and engineering companies


  • Document control and document management that satisfies the needs of manufacturing and engineering companies
  • Product related documents are unambiguously linked to their technical structures
  • Document workflows that structure and automate your processes
  • A Single source of truth for each document
  • Interfaces with all major ERP systems

Product data and documents are processed by various departments across a company and with a wide variety of applications, DMStec provides seamless visibility down to the very last item

Working with DMStec
A document management system with different views


Design departments put together their view of native drawings, CAD models or wiring plans of a component.

  • CAD models
  • PCB layouts
  • Exploded views
  • Assembly / production reports

Project managers need a bird’s eye view from a project perspective.

  • Project plans
  • Meeting minutes
  • Resource plans
  • Calculations
  • Customer / supplier correspondence

Sales teams need to be able to access contracts, orders, correspondence, customer complaints and technical documents such as a photo of a piece of machinery or a 3D model and see how these documents relate to the product structure they have sold. These requirements define their own specific view. Purchasing agents on the other hand structure their information by supplier and link it to the corresponding order/product or plant.

  • Offers and contracts
  • Correspondence
  • Complaints
  • References
  • Orders
  • Purchase orders

The Quality Control department is the central location where product testing, adherence to material specifications, defect analyzation and insuring that the product meets the overall quality standards occur.

  • Test Reports
  • Specifications
  • Raw Material reports
  • Defect and deviation reports

Field technicians need to be provided with a digital representation, also known as the digital information twin, of the machinery they are working on. For example, if they are performing maintenance work and are tasked with repairing or replacing a pump, they need to be able to access any documents connected to that pump. With DMStec they can choose to implement a mobile app that allows them to do just that with the click of a button.

  • Quality certificates
  • Mounting instructions
  • Commissioning instructions
  • Specifications
  • Documentation
  • Delivery notes and installation instructions
  • Maintenance contracts
  • Warranty certificates

Document management with PRO.FILE

A new level of quality in document based collaboration across departments and throughout product stages

  • Quick and controlled access to all documents in their most recent version
  • Views tailored to the needs of the individual departments and processes
  • Safe and secure storage and archiving
  • Single source of truth for each document (eliminating duplicate copies and information)
  • Policy visibility and enforcement (e.g. audit trails)
  • Complete product information twins with end-to-end visibility

Document management (DMS software) in complex technical structures


Dependency knowledge, for the information stored across the enterprise, serves as the foundation from which document based workflows can be digitalized

Read our latest white paper to find out what Document Lifecycle Management for manufacturing and engineering companies is all about

What our customers have to say

Customer reference: City Works Dusseldorf

The construction of a new power station unit prompted its operator, grid company Netzgesellschaft Dusseldorf, to look for a solution that would digitally store all documents related to the plant and establish a technical document management system. PROCAD’s technical document management system (DMStec) PRO.FILE uses item classes and metadata to mirror the entire plant by attaching documents to the ID codes of every single part. This creates a structure that is independent of the individual documents.

Having PRO.FILE display these documents within the context of the power plant’s structure in day-to-day operation is extremely helpful. We never had anything like this structured and part-centric storage system in any of our previous power station units. With DMStec and the built-in check-in/check-out mechanisms, we are also eliminating the risk of working with outdated versions.

Thomas Burg, DMS Administrator ECAD designer
at Netzgesellschaft Dusseldorf


Download the success story

Learn more
Let us tell you a little more about DMStec with PRO.FILE



DMStec White Paper
Read our white paper to find out how to safely navigate your technical documents through PLM processes




DMStec Video
DMS – document management for product-centric companies and why it is important to have a DMStec solution




Learn more about PRO.FILE
Find out how the PRO.FILE platform enables modern product and document lifecycle management




Knowledge Portal
Go to our knowledge portal to read more about DMStec with PRO.FILE and how it enables digitalization